Job Description
Job Description
Job Description
Benefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Health insurance
- Paid time off
NY/NJ firm seeking LEGAL ADMINISTRATIVE ASSISTANT / PARALEGAL for our Garden City office.
Solo practitioner is seeking a legal assistant with proven experience to work independently and collaboratively in a team environment. the Assistant must be willing to be committed to the office and the clients. The successful candidate will work directly with the Senior Attorney and Junior Associate in a variety of administrative tasks. The position is full time and in-person. The Assistant must have strong interpersonal, organizational, written and communication skills. Must have the ability to effectively handle sensitive and confidential information. The Assistant must have a strong familiarity with New Jersey e-filing systems: E-Courts, JEDS, Municipal Court Searches and New York systems: EDDS and NYSCEF. Must be comfortable interacting with clients in person, email and phone. Duties include but are not limited to:
- Answering a high-volume phone and greeting clients.
- Client intake which involves gathering detailed information on potential cases and providing them with the information needed to proceed with a consultation.
- Collating and organizing mail for the attorney.
- Directing calls to the appropriate party and emailing messages in real time.
- Timely respond to emails, knowing when to prioritize certain tasks.
- Prepare Notice of Motions, Order Forms, CLIS forms and draft Divorce Complaints, Summons with Notices, Note of Issues, etc.
- Handle all e-filing of necessary documents, including Notice of Appearances, Adjournment Requests, Briefs, Exhibits, etc.
- Heavy calendar management, if a scheduling conflict emerges, you must be able to seek consent from opposing parties and file appropriate adjournment requests via various e-filing systems ( e-courts, EDDS, NYSCEF, JEDS, etc .).
- In charge of scheduling court dates ( avoiding potential scheduling conflicts ), consultations, and virtual jail visits ( both via email and NYC DOC video teleconferencing website ).
- Create and maintain filing systems, both electronic and physical.
- Keeping track of discovery, both media and printed, for all client files.
- Make copies of all paper and media discovery for clients (detained and non-detained).
- Provide administrative support and enhance office effectiveness.
- Keep track of office supplies to ensure items are always fully stocked (i.e. copy paper, toner, USBs, envelopes, etc.)
- Maintain account receivables for clients monthly payments.
- Sorting documents for discovery.
- Perform standard secretarial duties: filing, copying, scanning, emailing and maintaining office.
- Highly knowledgeable of Microsoft Office, Google Drive, Clio, Law Pay, My Case NY & NJ e-filing systems, Zoom and Microsoft Teams.
In order to apply, please send in your resume and a cover letter which specifies your salary requirements and outlines why you think that you would be a good fit for this office. Fluency in Spanish is preferred but not required. Please send your documents to abogada549@gmail.com.
Job Tags
Full time, Work at office,