Job Description
Salary: $22.74 - $26.76 Hourly
Location : Fate, TX
Job Type: Full-time
Job Number: 00125
Department: Public Works
Opening Date: 03/20/2024
GENERAL SUMMARY & PURPOSE Join our team and make a difference by providing essential support for our Public Works Department! The Public Works team works diligently to ensure that we have safe and reliable infrastructure to support the quality of life for the Fate community. This position performs critical administrative and clerical work in support of the Public Works Department by preparing correspondence, reports, maintains records and related work. This position also prepares and maintains spreadsheets and other statistical data as required.
What We Offer:
- 4 days a week, 10-hour shifts with rotating on-call. Enjoy 3-day weekends!
- Excellent benefits package, including retirement, paid holidays and paid time off
- Full healthcare coverage
- $5,100 Health Reimbursement Account (HRA) for covering dependent premiums or unreimbursed medical expenses
- Professional development opportunities
- Strong team with a collaborative work environment
PRIMARY DUTIES & RESPONSIBILITIES - Provides administrative support by preparing and reviewing correspondence, reports, forms, schedules, presentations, construction documents, and other materials for accuracy and proper format. Schedules appointments, books meeting rooms, and distributes mail. Prepares and proofreads reports, prepares and distributes work orders, completes other clerical duties as needed.
- Provides customer service by answering telephone, greeting and assisting walk up customers, and responding to email.
- Provides department support with accounts payable and purchasing functions by creating and processing invoices, check requests, requisitions, and purchases orders; assigning account codes, submitting paperwork for payments; maintaining account balances; and reconciling P-cards.
- Administers the department work order system by coordinating implementation, maintenance and training.
- Coordinates the issuance of Right of Way permits by approving, tracking, scheduling inspections and documents close out.
- Liaisons with the Utility Billing department regarding account disconnects and reconnects, trash pick-up complaints and tracking.
- Coordinates and schedules the City's 50/50 sidewalk repair program.
- Coordinates response to repair requests and complaints submitted through the Click Fix app.
- Assists the Project Engineer with tracking for Impact Fees.
- Assists the Public Engagement Coordinator by providing information regarding department activities for social media postings.
- Creates and maintains spreadsheets to track project expenses, maintain budget, and other information as needed.
- Assists in the preparation of presentations and agenda items for City Council and other meetings.
- Maintains records and databases by creating, updating and maintain files and records, creating and maintaining databases, obtaining and entering information into databases, compiling and preparing information for reports and researching or searching for information in files and databases. Serves as the Records Liaison for the Department's Records Management Program.
- Assembles, researches and summarizes information from various sources and prepares special or recurring reports.
- Coordinates and processes purchases for department supplies and uniforms which includes initiating and tracking purchase orders and orders received.
- Maintains and organizes office supplies.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS - High School Diploma or GED.
- Four years of general office experience. Experience in local government preferred.
- Proficiency in the use of Microsoft Word and Excel.
- Possession of a valid Texas driver's license.
- A combination of education, training and experience providing the required knowledge, skills and abilities may be considered.
City of Fate Employee Benefits Health Insurance, Dental, Life, AD&D, Short-term, and Long-term provided by the City
Health Benefits:
TML Health - Blue Cross and Blue Shield of Texas Blue Choice PPO
- $1,500 deductible in network
- $5,000 maximum out of pocket per individual ($10,000 family)
- $500 emergency room copay
- Lab benefits paid 100% in network
- Preventive Care paid at 100%
- $150 Healthy Initiatives Incentive
- $425.00 monthly HRA account ($5,100 annually) can be used to pay down dependent medical insurance premiums or for unreimbursed health expenses.
Dental Benefits: MetLife - $50 individual deductible; $150 family deductible
- $2,000 Calendar Year Maximum
- No deductible for Preventative; $50 Calendar Year Combined Deductible for Basic/Major
- Preventative 100%; Basic 80%; Major 50%
- Orthodontic: $50 lifetime deductible; 50% up to $2,000
Life / AD&D: Unum - Basic Life - $30,000
- AD&D - $30,000
Short Term/Long Term Disability: Unum - Short Term Benefits begin on eighth day of injury/sickness up to 12 weeks
- Pays 60% of salary up to a maximum benefit of $1,150 weekly
- Long Term Benefits begin on 90th day of injury/sickness
- Pays 60% of salary up to a maximum benefit of $5,000 monthly
Available at employees' cost:
Vision Insurance
Supplemental Life Insurance
Colonial Supplemental Insurance TMRS (Retirement) - Mandatory deduction of 7%
- City matches 2:1
- Five year vestment period
457 Deferred Compensation Plan- ICMA - Voluntary contributions on a pre- or post- tax basis
- Employee contributions only
11 Paid Holidays + 1 Personal Day - New Year's Day
- Martin Luther King Day
- Good Friday
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Thanksgiving Day
- Day after Thanksgiving
- Christmas Eve
- Christmas Day
- Personal Day
Employees are paid bi-weekly and earn Paid-Time-Off (PTO) at the rate of 6.16 hours per pay period for the first four years of employment. PTO accrual increases after the 4th year and 9th year of employment.
Job Tags
Hourly pay, Weekly pay, Holiday work, Full time, Temporary work, Christmas work, New year, Local area, Rotating shift, Weekend work,